Superintendent Updates

A Message from the Superintendent
December 2, 2024

Dear Elmira City School District families,

I hope this finds you well after Thanksgiving Recess. I’m writing to you today with a reminder about the upcoming Capital Project Public Session and Vote, as well as some weather-related reminders.

Capital Project Public Session and Vote

Reminder: On December 10, 2024, Elmira residents will have the opportunity to vote on a Capital Improvement Project aimed at enhancing learning environments with NO ADDITIONAL TAX IMPACT.

The public is invited to attend the upcoming Public Information Session scheduled for this Wednesday, December 4, 2024 at 6:00 p.m. at the District Administration Office located at 430 W. Washington Ave. in Elmira. An overview of the project with project boards by building will be presented to attendees. Learn more about the project here: elmiracityschools.com/2024capitalconstructionproject

Plan Ahead for Winter-Related Closures and Delays

Winter storms in the Northeast will often require schools to either delay opening or close school. For big storms, forecasted early by weather officials, we can (rarely) make school decisions the night before. Otherwise, families can expect to learn about snow days bright and early in the morning.

Remember – winter weather-related school closings can be expected in Upstate New York so having a snow day plan BEFORE a snow day is helpful. Who will stay home with young children? This issue is better to discuss ahead of time rather than stressing in the early morning hours. We have published some helpful tips here for you to consider in your planning: https://www.elmiracityschools.com/news/what_s_new/plan_for_a_snow_day__before_a_snow_day

In the event of an emergency closing or delay, the Elmira City School District will post on our District website, as well as on our Twitter, Facebook, and Instagram feeds. The District will also email addresses we have on file in SchoolTool. Additionally, we will also send a SMS text to numbers that have opted-in and that we have in School Tool (or WinCap for staff). Updates will also be provided to local news stations for public broadcast.

Opt-in to Receive Text Messages

If the District has a SMS text phone number for you on file AND you would like to opt-in to text messaging, please text Y to 67587.

The text messages will come from SchoolMessenger, the system we use for phone calls and emails to families. Text messages will only be sent to cell phone numbers whose recipients have agreed to receive them. The system is set up for District contacts only. You can easily reply N if you do not wish to receive these messages. Standard rates apply.

Make Sure Your Contact Information is Up-to-Date and Current in SchoolTool

One of the most critical components of our school safety planning relies on our ability to contact parents/guardians when it's most important. If you have a change to your contact information, please complete this easy-to-complete Change of Information digital form online: https://app.informedk12.com/link_campaigns/elmira-city-change-of-address-phone?token=eETWpQJ9W12CnJou61wM1AvZ

Thank you,

Hillary J. Austin

Hillary J. Austin
Superintendent of Schools
Elmira City School District



Superintendent Update as of November 25, 2024

Dear Elmira City School District families,

As stewards of our schools, we are entrusted with maintaining nearly 1.4 million square feet of facilities to ensure they remain safe, adaptable, accessible, and future-ready for our students, staff, and community. That’s why we are presenting the 2024 Capital Project initiative – a project that will enable us to complete cooling systems in all facilities, create sustainable, modern educational spaces that prioritize safety, inclusivity, accessibility, and indoor air quality that enhances educational excellence, with NO ADDITIONAL TAX IMPACT on our residents.

On December 10, 2024, Elmira City School District residents will have the opportunity to vote on a $139 million Capital Improvement Project aimed at enhancing learning environments, athletic facilities, and infrastructure across the district. To learn more about the project, please join us for a Public Information Session on December 4, 2024 at 6 p.m. This session will be held at District Administration Offices located at 430 W. Washington Ave.

>>You can learn more about the 2024 Capital Improvement Project by clicking here

Voting Details

December 10, 2024
7:00 a.m. - 8:00 p.m.

Ernie Davis Academy
933 Hoffman Street
Elmira, NY 14905

Elmira High School
777 S. Main Street
Elmira, NY 14904

This project addresses critical health, safety, and accessibility needs, upgrading outdated systems and promoting sustainable, future-ready facilities that will benefit students, staff, and the community for years to come. Major improvements include classroom and athletic facility renovations, energy-efficient upgrades, and technology enhancements at Elmira High School, Ernie Davis Academy, Broadway, all elementary schools, and district maintenance facilities. With your support, we can put our students on a path to be the best they can be. Improving our facilities and instructional programming through this capital project is an important step in creating that path.

Learn more about the 2024 Capital Project here: elmiracityschools.com/2024capitalconstructionproject

Sincerely,

Hillary J. Austin

Hillary J. Austin
Superintendent of Schools
Elmira City School District



Update as of November 14, 2024 at 11:25 p.m.

Good evening Elmira High School families,

We apologize for the late email but we needed to reach out to all of you to let you know that we have been working to address an electrical issue at the high school throughout this evening.  Unfortunately, the issue appears to be more involved than originally thought and we will therefore be unable to have students and staff at Elmira High School on Friday, November 15, 2024.  There will be no school at EHS on Friday, November 15, 2024.  There is no change to athletic events…football will play as scheduled.

Thank you for your patience. We will continue to update you as we have more information.

Hillary J. Austin
Hillary J. Austin
Superintendent of Schools
Elmira City School District




Superintendent Update as of November 12, 2024

Dear families and community members,

As stewards of our schools, we are entrusted with maintaining nearly 1.4 million square feet of facilities to ensure they remain safe, adaptable, accessible, and future-ready for our students, staff, and community. This Capital Project initiative will enable us to create sustainable, modern spaces that prioritize safety, inclusivity, accessibility, and indoor air quality that enhances educational excellence, with NO ADDITIONAL TAX IMPACT on our residents.

On December 10, 2024, Elmira City School District residents will have the opportunity to vote on a $139 million Capital Improvement Project aimed at enhancing learning environments, athletic facilities, and infrastructure across the district, all with NO ADDITIONAL TAX IMPACT.

>>You can learn more about the 2024 Capital Improvement Project by clicking here.

This project addresses critical health, safety, and accessibility needs, upgrading outdated systems and promoting sustainable, future-ready facilities that will benefit students, staff, and the community for years to come. Major improvements include classroom and athletic facility renovations, energy-efficient upgrades, and technology enhancements at Elmira High School, Ernie Davis Academy, Broadway, all elementary schools, and district maintenance facilities.

The project will focus on essential repairs, replacements, and upgrades to create inclusive and adaptable learning environments that meet the needs of today’s students while preparing them for tomorrow’s challenges. Maintaining the integrity of our facilities is paramount as we ensure these spaces are welcoming and supportive for all. Project highlights include the following:

Elmira High School: Extensive upgrades will transform instructional and athletic facilities, including exterior window and door replacements, masonry restoration, mechanical and electrical system upgrades, and reconfigurations of pool and gym areas. Enhancements to the library, classrooms, and cafeteria will create dynamic, accessible spaces that support student success.

Ernie Davis Academy: Planned improvements include tennis court reconstruction, classroom upgrades, gym and theater renovations, and storm drainage and electrical upgrades.

Broadway Academy & Broadway Elementary: Enhancements will provide safe, engaging spaces, including upgraded outdoor play areas, classroom and cafeteria renovations, building-wide cooling, and accessible learning environments for all students.

Elementary Schools (Beecher, Hendy, Parley Coburn, Diven, Fassett, Pine City, and Riverside): Essential upgrades will support our youngest learners with masonry restoration, boiler replacements, expanded playgrounds, and building-wide cooling.

Bus Garage & Maintenance Facilities: Upgrades will prepare these facilities for electric buses, aligning with our commitment to sustainability and responsible future planning.

These enhancements, supported through strategic financial planning and state aid, will ensure safe, adaptable, and modern spaces that foster academic, athletic, and creative excellence for Elmira’s students. By voting in favor of this initiative, the community can invest in resilient, inclusive school facilities without increasing taxes, helping secure a brighter future for all students in Elmira.

The Elmira City School District personally extends their gratitude for your continued support of our schools. We want to put our students on a path to be the best they can be. Improving our facilities and instructional programming through this capital project is an important step in creating that path.

Sincerely,

Hillary J. Austin

Hillary J. Austin
Superintendent of Schools
Elmira City School District



Superintendent Update as of September 17, 2024

Dear Elmira City School District families,

We are writing with important information related to school safety planning. We continue to think through the steps we can take to support helping our students, families and staff feel secure. Please read below for important updates related to the measures The District is taking to ensure school safety.

Weapons Detection Systems at Ernie Davis Academy, Broadway Academy and Elmira High School

Given the circumstances of the ongoing threats being shared on social media, The District will pilot the use of weapon detection systems at our three secondary school building entrances beginning tomorrow, Wednesday September 18, 2024 – Ernie Davis Academy (grades 7-8), Broadway Academy (grade 9) and Elmira High School (grades 10-12). The Open Gate thresholds will be used at the single point of school entrance. The system is different than traditional metal detectors as the technology is specifically designed to detect weapons. Secondary school principals will communicate specific details to their school families.

The Open Gate system was recently purchased with the intent of using them at large stadium events, etc. and to eventually expand further. We will now be piloting this system at our secondary schools and will make determinations about next steps, for our District, from there.

These devices are like those used at sporting events, concerts, amusement parks, and schools throughout the country. Here is a link to the Open Gate website so that you can learn a bit about how they work: https://www.ceia.net/security/applications.aspx

Other Security Systems at Each School

Our schools use a variety of practices and procedures to promote the safety of students, faculty, and staff. As a reminder, below are a few important safety points to highlight:

• Electronic access control systems, including intercoms and electronic locked entry points at every school. These systems provide school staff the ability to control who may enter the building.
• State-of-the-art security technology is in place, giving our staff the ability to centrally place schools in immediate lockdowns when necessary.
• Integrated security systems with law enforcement accessibility that includes video surveillance cameras to help secure school buildings.
• Required check-in at the main office which includes a visitor check-in process (sign-in with photo ID) and the RAPTOR system (which is a background-checking system).
• The District uses Gaggle, a web filtering system that provides early warning detection of harmful situations and restricts the online content that a user is allowed to access.

Across the state and nation, law enforcement and school districts are seeing an increase of threats through social media platforms. It’s important to remind our students to report anything they see as a potential danger to a trusted adult. The safety and well-being of our students and staff is our top priority.

Thank you for your continuing support of our community and schools,

Hillary J. Austin
Hillary J. Austin
Superintendent of Schools
Elmira City School District




Superintendent Update as of September 16, 2023 - 9:30 p.m.

Dear Elmira City School District families,

As you may have read or seen online, threatening posts are continuing to circulate this evening on social media and one that specifically threatens Elmira High School.  I want to assure you that these posts have been shared with law enforcement and they continue to investigate each and every post for authenticity and credibility.  Their investigations have produced no credible threats.  

Local law enforcement is committed to having an additional presence around our schools in the coming days.  Please continue to check regularly for messages from your student's principal as they communicate reminders about safety protocols that are in place in our schools. With questions, please don't hesitate to contact your school administrative team. 

Remaining vigilant in communication is very important. If you see something, say something. Please don't hesitate to contact your student's school. 

We will continue to keep you updated as we work through this in partnership with law enforcement. 

Thank you,

Hillary J. Austin

Hillary J. Austin
Superintendent of Schools
Elmira City School District


September 16, 2024 

Dear Elmira City School District families,

We are writing in follow up to our message from this morning. The threat of violence on SnapChat that was reported has since evolved to include other schools across Chemung, Tompkins, and Broome Counties. These incidents have been thoroughly investigated and determined to be non-credible threats by the Chemung County Sheriff’s Office. It appears these incidents also may be related to a “swatting hoax” circulating across local counties, as well as nationwide.

We thank those individuals who have reached out to the schools. We appreciate local law enforcement’s immediate response to the matter, as it requires a collective community effort to keep our schools safe. Today’s police investigation included a bulletin correspondence from the New York State Intelligence Center (NYSIC) as well as direct contact with SnapChat who provided valuable information to assist with our assessment of this threat. To help ease concerns, local law enforcement will continue to provide an additional law enforcement presence tomorrow, Tuesday September 17, 2024.

As always, we encourage you to speak to your child about these types of social media incidents - if they see something, say something. We encourage you or your student to notify us by text, call or email with concerns:

--SpeakUp for Safety Email Address: [email protected]
--SpeakUp for Safety Phone # (Voicemail & Text): (607) 703-2661

We understand that incidents like these cause feelings of fear and anxiety and can be difficult to understand. Counseling services are available for all students. Please don’t hesitate to reach out to the School Counseling Office should your student need support. Parents/guardians can complete a Counseling Request Form to be connected to your school counselor. >>Click here to find your student's school counselor and complete a digital counseling request form.

Student and staff safety is a priority, and we want to thank our local law enforcement partners for their support and guidance. Please contact your school administrator or my office if you have further questions.

Sincerely,
Hillary J. Austin
Hillary J. Austin
Superintendent of Schools
Elmira City School District


Superintendent Update as of September 16, 2024

Dear Elmira City School District families,

We have learned very early this morning (around midnight) of a Snapchat post regarding a possible threat to our schools. We immediately contacted law enforcement and they have been investigating the situation. Law enforcement has reported to The District that there is no evidence to suggest that these are credible threats but they continue to investigate all posts that have been shared with us. As they continue to investigate, they will be maintaining a presence at our schools today and tomorrow to help our students feel safe.

The District will continue to work with police on this matter. We ask that you not share rumors or hearsay on social media but rather immediately contact police or your school principal if you have questions, concerns, and/or information. This will ensure an effective and streamlined investigation. Law enforcement will remain vigilant if any further information is discovered.

We thank the people who shared this post with us. Communication and reporting is critical to ensuring the safety of our students and the security of our schools. We ask that you share information in the future, and we ask that you remind your students to do the same and stress the importance of 'see something, say something.'

Our children’s safety is our top priority and we share your concern for their wellbeing.

Thank you,

Hillary J. Austin, Superintendent
in partnership with our School Principals



Superintendent Update as of September 12, 2024

Dear Elmira City School District families,

I hope this message finds you well as you begin to find your rhythm in this new school year.

From open houses to athletic events, and more, fall is a busy time for our school communities to come together safely. I invite you to please read important updates below on ways to engage with your school community.

This Friday! Elmira Express Athletic Hall of Fame Inductee Ceremony

Join us in honoring Athletic Hall of Fame inductees! The Elmira Express Athletic Hall of Fame committee will host the 2024 Inductee Ceremony event on Friday, September 13, 2024 during halftime of the Express Varsity Football game at the Thomas J. Hurley Athletic Complex. Stadium gates will open at 5:30 p.m. and the game begins at 6:00 p.m. We look forward to a fun and safe event.  Read more about the Hall of Fame and the 2024 Class of Inductees here>>

Safety begins when, collectively, we come together in meeting behavioral stadium expectations. We appreciate you reviewing the following Stadium Expectations with your students:

• Spectator entrance will be located at the Ticket Booth
• There will be no entry or re-entry after halftime
• Students who have been suspended this school year will not be able to attend
• Avoid standing on bleacher walkways, including top of bleachers, bottom of bleachers and emergency ramps
• For safety reasons, no congregating anywhere inside or outside the stadium, including in the corridor beneath the bleachers and on the grass areas outside the stadium
• Students and spectators must exit immediately following the contest and leave school grounds
• Adhere to requests of supervising adults
• Display proper ideals of sportsmanship throughout the game

Join Us! Plan to Attend an Upcoming Fall Open House

Join us for 2024 Fall Open House! Meet your students' teachers, see their classrooms, and get to know the school.  Find a list of open house dates and times, by school, here>>

Please note that Elmira High School hosts their annual open house during the first week of school. If you missed this year's event and would like to connect with staff at EHS, please don't hesitate to contact the main office or reach out to your student's teacher through Schoology, email or phone.

Health Requirements and Exclusions


Children attending school, pre-K through 12th grade, in New York State must receive all required doses of vaccines on the recommended schedule in order to attend or remain in school. By September 19, parents must: Show proof of their child's up-to-date vaccinations, OR provide a valid medical exemption from vaccination. Parents/guardians of students that need to update their medical record will be notified by the Health Office. Please call your School Nurse with any questions or concerns.  For a list of the required immunizations and grade levels, click here>>

Blue Ribbon Commission Forums for Parents and Educators

We are at an exciting juncture in New York State regarding educational policy and graduation requirements. The New York State Blue Ribbon Commission (BRC) on Graduation Measures presented its recommendations for future diploma requirements to the Board of Regents. Since then, the New York State Education Department (NYSED) has developed a vision to implement these recommendations. Whether you are an educator or a member of the public, your input is highly valued, and NYSED invites you to participate in a forum on the BRC's recommendations. Learn more about the Blue Ribbon Commission Forums and sign up to participate here>>

Family and community engagement is at the cornerstone of our school experience. We believe that when we come together – family, school, community – together we will succeed.

Thank you and #GoExpress,

Hillary J. Austin
Hillary J. Austin
Superintendent of Schools
Elmira City School District



Superintendent Update as of September 4, 2024

Dear Elmira City School District families,

We are looking forward to welcoming you back to a new school year tomorrow, Thursday September 5, 2024. I hope that you had a nice summer break and, like me, you are ready to begin another year of education in Elmira! Please read the updates below carefully and reach out to your student’s school with any questions.

Safety and Communication

As we prepare and plan for a successful educational experience in Elmira, safety and communication continue to be a cornerstone of our planning. Your student’s building principals and teachers will communicate with you regularly through a variety of platforms including email, phone, Class DOJO for elementary buildings, Schoology and by mail. Please be sure that the school has your most up-to-date contact information on record. It’s important for you to please return forms asking for any changes so that we can communicate with you effectively and efficiently.

Helpful Tip: It is important for you to save District phone numbers as a contact in your phone so that we don’t appear as SPAM flagged by your network provider.

Bell Schedules, School Hours and Breakfast Times + A Change to Wednesdays in Elementary

Beginning this fall, Wednesdays will no longer dismiss early for Elmira elementary schools. Wednesdays will follow the same arrival and dismissal schedule as the other school days, except for dates noted on the calendar (i.e. Parent/Teacher conferences, breaks, etc.). We believe this adjustment will benefit our students and families as they balance schedules, after-school care, and optimize learning time. Find a list of school hours, including bell times and breakfast schedules, here: https://www.elmiracityschools.com/cms/one.aspx?portalid=20679677&pageid=27232407

Optional Media Opt-Out Form

Elmira City School District parents/guardians who do NOT want their student’s image/photograph and/or video presence captured and used for communications or publicity purposes can opt out. If you DO NOT wish for your student to be photographed/filmed, please fill out this optional Media Opt-Out form: https://www.elmiracityschools.com/student_services/registration/media_opt-_out_form

Fall Open Houses

We are excited to host Fall Open Houses at each of our schools this fall. Fall Open House events are a wonderful opportunity for you to meet your student’s teachers, explore their classrooms, and get acquainted with school expectations. Find your student’s school Fall Open House date/time here: https://www.elmiracityschools.com/cms/One.aspx?portalId=20679677&pageId=28081617

Transportation Information

Eligible students (with completed registration form on file) can find transportation information in School Tool’s Parent Portal account under the ‘User Defined’ tab. Parents/guardians can also track your student’s bus using the MyView Zonar GPS tracker app. Learn more about how to access bussing information, including a Parent University video, found here: www.elmiracityschools.com/transportation

Thank you and have a great start to the year,

Hillary J. Austin

Hillary J. Austin
Superintendent of Schools
Elmira City School District



A BACK-TO-SCHOOL MESSAGE FROM THE SUPERINTENDENT

August 8, 2024 

Dear Elmira City School District new and returning families,

The new school year is right around the corner. We are looking forward to welcoming students back for the first day of school on Thursday, September 5, 2024.

A Change to Wednesdays in Elmira, Grades Pre-K - 6

Beginning this fall, Wednesdays will no longer dismiss early for Elmira elementary schools. Wednesdays will follow the same arrival and dismissal schedule as the other school days, except for dates noted on the calendar (i.e. Parent/Teacher conferences, breaks, etc.). We believe this adjustment will benefit our students and families as they balance schedules, after-school care, and optimize learning time.

To check school hours, including breakfast times and bell schedules, click here: https://www.elmiracityschools.com/schools/school_start_and_end_times

Back-to-School To Do’s

It's never too early to get ready for next school year, whether you're just starting your journey in Elmira or returning for another year. Explore the resources below to prepare for school.

All Parents/Guardians Must Complete These Back-to-School Forms

Health Forms, including medicine in school, physicals and immunization records>>
Student Device User Agreement Form>>
New to ECSD? Complete the New Student Enrollment and Registration>>

(OPTIONAL) Forms for Parents/Guardians

Media OPT-OUT Form>>
Dental Consent Form>>
Text Messaging Sign-Up>>

Get Ready for the First Day and Beyond

Find information about back-to-school summer bashes, school supplies, school meals, academic resources and more>>

We look forward to seeing you soon!

Thank you,

Hillary J. Austin
Hillary J. Austin
Superintendent of Schools
Elmira City School District